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Administrative Services

 

Database Management - Business/Personal Records

Simply stated, this service enables your company to focus on generating revenue while Alpine Small Business Solutions maintains your company’s database.  This is to ensure that all records are current, up to date and accurate.  Depending on the type of servicing your company needs Alpine Small Business Solutions offers many different options when it comes to the management of your company’s database. 

Ø       Generation of daily, weekly, monthly, or even yearly reports.

Ø       Contacting of all customers or clients to ensure that all  records are current and accurate.

Ø       Management of tickers, timers, and reminders.

Ø       Data entry and/or importing from an existing database.

Ø       Creation of mail merged letters

Ø       Creation of mail merged e-mails

Ø       Creation of mail merged faxes

Ø       Importing of information via any Microsoft office application

Ø       Organization of Data into groups and subgroups

Ø       Scheduling of multiple activities

Ø       Synchronization for all users to see updated information.

Ø       Other customized database management tools

We will work together to set tickers and timers internally and Alpine Small Business Solutions will follow up utilizing any form of communication that is needed to ensure timely turn around, and quick results needed for your companies success.  All documents that are generated will be stored in your online digital filing cabinet. 

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Internet Research

The Internet is a vast ocean of information.  The Internet is a great resource for helping discover information pertaining directly to your company.  Depending what you are researching you should know where to search and how to make the most of your time.  Being an Internet researcher Alpine Small Business Solutions has the ability to capitalize on the advanced features and services available on certain search engines.  An important factor when searching is to know what simple words to use to enhance a search. 

Search Engines use Keywords or phrases to search through the Internet.  Most search engines have catalogues and indexes that sort a limited number of sites on any given topic.  Utilizing Meta Search Engines is also a very helpful factor.  Meta Search Engines are those that quickly search several individual search engines at once and return results compiled into a helpful format. 

Alpine Small Business Solutions strategy is having an organized library of resources.  We use a combination of organized bookmarks while utilizing an organized notebook that enables us to track all the different type of research that has been conducted over the years.  Because the Internet is an ever-changing environment you need to remember that what was there one day may not be there the next.  Rest assured that Alpine Small Business Solutions could save you time and energy when needing to conduct research that entails the use of the Internet.

 

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Mailing Services

It can be quite costly to have your own mailroom with all the technology and employees that go into running the machines, stuffing the envelopes and shipping the documents or packages to their destination.  Although Alpine Small Business Solutions is not equipped to handle a certain magnitude of mailings due to the high costs involved, Alpine Small Business Solutions, can help those small business owners wishing to market their business through a mass paper mailing at any given time of the year.  Alpine Small Business Solutions prefers to assist in mailings that are as little as  1 – 2,000 mailings in a single paper mailing project.

Additionally, Alpine Small Business Solutions can utilize your customer database to send e-mail blasts to your clients to announce a new product, an event you will be presenting at, a newsletter or any other announcement you would like to notify your database of.  Together we can send an effective interactive e-mail to your client base with a click of a button.  If you don't have a database set up, that is no problem Alpine Small Business Solutions can set up a successful database using the power or Excel, Access or ACT!.  Alpine Small Business Solutions prefers the power and usability of ACT! and strongly suggest using it's innovative features for capturing your Database Management needs.

Alpine Small Business Solutions will work with you with the design and structure of the project. Additionally Alpine Small Business Solutions will handle the printing as well as the mailing if you wish to send a paper mailing.  If you are interested in getting a comparative price analysis for a mailing project that is outside of the scope for Alpine Small Business Solutions we can assist you in finding the best price and service for your project by using our Internet Research Service.

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PDF File Conversion

Alpine Small Business Solutions has the ability to convert Word, Excel, Publisher, JPG, Notepad, Word pad, HTML, TIFF and GIF files to a PDF File. 

PDF is short for Portable Document Format.  PDF’s allows online publications to appear exactly as they do in print, and uniformly from one browser to another. PDF provides its own equivalent "Find in Page" search function; print options include single page printing.  PDF is a universal file format that preserves the fonts, formatting, colors, and graphics of any source document, regardless of the application and platform used to create it.

Alpine Small Business Solutions can also assist in linking PDF document.  There are many functions within Adobe that allow you to link text to locations with in the document.  Linking within your PDF documents gives the document the look and feel of a web application. Linking can consists of only a few links, or it can contain thousands depending on your needs.   

Viewing a PDF file requires Acrobat Reader, which can be downloaded free from Adobe.  For a free copy of Acrobat reader click here.

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PowerPoint Presentation

Alpine Small Business Solutions has the ability to take an already created presentation from Word documents, Excel spreadsheets, Text, hand written text and images and drop the data into a PowerPoint presentation.  We also have the ability to touch-up and add on to already existing PowerPoint presentations as well.  Most importantly we can produce your PowerPoint Presentation from scratch with the guidance of our client. 

Alpine Small Business Solutions has hundreds of thousands of clip-art images and PowerPoint templates and designs, but if you need an image or design more customize to your project you can speak to a Graphic Artist that is very talented and can assist you in your customization needs.

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Basic Word Processing and Data Entry Services

Alpine Small Business Solutions is pleased to announce that we have just added word processing and data entry to our ever-growing list of services we provide. 

As part of a commitment to putting the customer first, Alpine Small Business Solutions keeps a high standard of professionalism in establishing and maintaining a smooth working relationship.  Alpine Small Business Solutions is committed to ensuring that the client’s message is clear and precise.  We pride ourselves on paying close attention to detail by paying close attention to grammar, punctuation, spelling, typography and layout. 

You want your message to be clear, well written and you don't want to spend more money than necessary. Alpine Small Business Solutions has the tools and ability to ensure your message is incorporated into each layout while remaining consistent with your objective.  We will work together to establish the layout of the project deciding not only on the layout, but also the color schemes and graphic elements.    

If you have old or hard copies of papers or documents that need to be re-typed and converted to digital format that is not a problem.  Alpine Small Business Solutions can format the project in the same layout and form.  Due to copyright laws we will not reproduce copyrighted or trademarked documents, books, or papers unless prior written consent from the publisher or author is obtained. 

Once your project is completed the finished document(s) can either be faxes, e-mailed, mailed on a CD-ROM or simply loaded onto your secure online digital filing cabinet.

We currently offer the following word processing and data entry services.  If you do not see something you wish to have created by Alpine Small Business Solutions don’t hesitate to contact us.

Please note:

If your project needs to be printed in volume then the next step is to begin the pre-press preparation. This is where we need make sure the files are all assembled correctly so that the final printed product will be exactly what is expected.  Proofs will be loaded into your online digital filing cabinet for your approval (signatures will be required).  Once an approval is achieved the last step is printing. 

Printing is generally subcontracted.   Alpine Small Business Solutions would be happy to handle the outsourcing of the printing, or the client can handle this themselves.  If you wish to have us subcontract the printing we will provide you with multiple bids from different printing companies.  If you wish to handle this yourself please be aware that for best results we must know the printer's requirements.   The printer should see proofs while there is still time to make changes to the layout. The type of images on a page, the paper type, the number of copies being run, the budget; all must be properly balanced to get the best value.

 

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