7 Success Benefits of Adding Facebook and LinkedIn Group to your Social Media Strategy

Social media groups are an untapped goldmine of potential for marketers, which is why I’m shocked when people reveal they seldom (or never) utilize them. Think about it — groups are a free avenue for people with similar interests to share relevant information to a hypertailored audience without newsfeed algorithms minimizing their reach. The last part of the sentence is huge. Make sure you hear it again. Share relevant information to a hypertailored audience without newsfeed algorithms minimizing their reach. It’s the content marketers dream!

The benefit of groups extend far beyond more efficient content marketing. Below are some benefits of consistent group involvement, followed by tips to finding the best groups and utilizing group engagement to your advantage.

Benefits of Social Media Groups

Establish yourself as an industry leader. By regularly posting insights and great content, you’ll be seen by your peers as an industry leader. And industry leaders see their business thrive.
Reach new audiences. Posting in groups can spread your company’s name and content to an audience otherwise unfamiliar with you.
Find new professionals to network with. With professional groups, you’ll be exposed to a wide range of professionals you otherwise might not come into contact with. When they interact with your post, you can send them a friendly message to connect and discuss the topic further. It’s a more personable way to acquire new connections across cyberspace.
Drive traffic to your website. You can post (relevant) pieces of content in groups. Members who click on the post will be directed to your website, giving you the opportunity to grow website visits.
Audience insight. Join groups tailored to your target audience and get a glimpse into their interests, needs, and common questions.
Learn from your experienced peers. Group members share insights, and you can learn a lot by reading through fellow members’ posts.
Access to job postings. In many LinkedIn groups, members post job openings relevant to the group’s demographics. These posting may not be highly visible elsewhere and the job poster may remember you from your insightful posts.

Finding Social Media Groups

When it comes to group engagement, quality is more important than quantity. It’s better to engage consistently with five or so groups than infrequently with several. You can find groups in several ways:

Use the discover function. For LinkedIn, click “interests” then “groups” then “discover” to bring up suggested groups. For Facebook, go to this link https://www.facebook.com/groups/ and click “discover”. You’ll see groups joined by your friends, local groups, and groups centered around a topic.
Search based on industry related keywords (like “social media marketing”).
Search based on groups you’re a part of in the offline world (university alumni organizations, professional organizations, etc.)
Search based on location (“small business groups in Seattle”).
Search based on your job position (“small business owners,” “graphic designers,” etc.).
Search for audience tailored groups. If you sell baby products, join parenting groups. If you sell backpacking tours, join backpacking enthusiast groups. Think about where your audience is, and make sure you are there too.
Search for post-event groups. After a large networking event, it’s common for a social media group to be created to connect participants together.
Ask your connections which groups they are a part of that they’d recommend.
Sort through the Linkedin group directory https://www.linkedin.com/directory/groups/

Group Best Practices

Before you post, get to know the group’s tone. Do people post in a formal or casual style? Are successful posts often questions or pieces of advice? Are post lengths typically short, medium, or long?
When posting in audience tailored groups, provide how-to articles, guides, and other pieces of information packed content. That’s the information they are looking for in these groups, and it will build your reputation in the groups as a leader.
Focus on providing value rather than self-promotion and sales. Strive to meet the needs of those in the group, which will translate into quality connections and awareness of your organization that can lead to sales.
If someone comments on your post, you can send them a message stating you appreciated their insight and would like to discuss the subject more. It’s a more personable way to network.
Ask thought-provoking questions and reply to people’s answers.
Once you get the feel of group posting, consider starting your own group. It’ll really show off your position as industry leader.

Engagement in groups is just one of the many tactics employed in successful social media marketing. If you want an engaged social media presence, but lack the time or expertise to make that a reality, reach out to Alpine Small Business Solutions today! We’d love to assist you with social media marketing or any aspect of small business building.

Bring Business to you through YouTube

Are you looking to increase your online visibility, build trust, and convert prospects into customers, then online video and YouTube marketing need to be part of your online marketing activity.

Why is YouTube so important? Today we enjoy faster connection speeds, unlimited hosting, and a video camera in every pocket or purse. That makes creating and sharing videos incredibly easy and affordable.

In addition, videos often appear on the first page of search results, and even when they don’t, people often go directly to YouTube to conduct a search. In fact, YouTube is the second most popular search engine in the world behind Google, which owns it.

YouTube also gives us advanced annotation tools that allow us to create clickable calls to action within our videos to encourage engagement and subscriptions. With promoted videos you can even create links that take viewers to your website or other web property.

Make sure you are creating compelling videos. Most of us will never create a “viral” video with millions of views because we don’t own a piano-playing cat or a sneezing baby panda, but thankfully those aren’t required for success. In fact, most of us couldn’t handle a million new customers all at once, anyway. Instead, you should create content that addresses your audience’s needs. Your goal should be to create videos that are helpful, valuable and compelling to your prospects and clients. If you can blog about it, you can create a video about it. Your video content may consist of how-to’s, answers to frequently asked questions, expert interviews, screen video captures, slide shows and much more.

Work your keywords into your video. There are four obvious places to use your keywords in each video:

Title: Just like your blog posts, make sure the title of your video includes your keywords. Twice is nice.
Description: Don’t scrimp here! Too many people ignore the description, or just write a one-sentence description. Feel free to write a blog-post length description, working in your keyword phrase(s) multiple times.
Tags: Make sure you use your keywords and variation of those keywords in the tags section.
Narrative: YouTube is listening! YouTube takes your audio and creates an automatic transcript and uses this as part of their algorithm. So bake those keywords into the narrative as well.

Include a call-to-action. Want people to take an action at the end of your video? Tell them what to do. “For more on virtual assistants visit us at alpinesbsolutions.com.”

You can also include a clickable link in your description. Best practice is to start your description with the URL you want to drive traffic to and make sure you include the http://…otherwise the link won’t work.

Leverage social media to attract more eyeballs. Once your video is live, you can create a surge of traffic by posting links to your social media outposts, such as Twitter, Facebook and LinkedIn. Make sure you write a blog post with your video embedded in the post. And don’t forget about Google+, which, like YouTube, is part of the Google empire. Every view counts towards your total view, whether your viewer is at YouTube or not.

While YouTube is very helpful don’t expect one video to change your business. As mentioned before: forget about your dreams of creating a viral video. Instead, focus on creating a steady, consistent stream of helpful videos that address your ideal customer’s biggest problems.

That will help you increase your online visibility and drive more qualified traffic to your website.

Be unique but be concise with what you have available and who you are. In the end, this will be one of the most helpful tools you have for your business.

And as always, if this stuff makes you dizzy and you just don’t want to take the time to learn all the ins and out of YouTube, Remember that Alpine Small Business Solutions, is your one stop shop for all your marketing, Virtual Assistant, Online Business Manager and business building need. We got your back, so give us a jingle or shoot over an email anytime we’re here to help.

Thank you for visiting our blog. We hope you enjoyed it. As a friendly reminder don’t forget to share this blog on your social networks and please comment, we love hearing from you!

This blog is brought to you by Alpine Small Business Solutions, Your Virtual Assistant and Online Business Manager Solution. Delegate. Grow. Prosper

Facebook Chatbots: What Are They and Why You Need Them

Customer service is a crucial component of your business. Quality customer service can generate new sales (after all, it’s cheaper to maintain current clients than to obtain new ones). Plus, an unhappy customer can take to Yelp and other online services to destroy your reputation among your target audience.

The customer service industry was recently revolutionized with the introduction of Chatbots. More specifically, the Facebook Chatbot.

What the Facebook Chatbot Is

The Facebook Chatbot allows you to essentially outsource your customer service interaction to a personalized-to-your-business technological tool. Your company can interact with numerous customers around the world without paying a cent of a customer service representative’s salary. Save big bucks. Make lots of happy customers. It’s a great set-up.

The Facebook Chatbot allows companies to create responses with video, audio, GIFs, files, and text. This variety allows for a high amount of personalization to your company’s brand. The bot can be built by you or by Facebook’s bot creating partners. The bots are designed to learn as they go. The more they are used, the smarter they become.

The Prevalence of Chatbots

In today’s digital world, more customers are turning online to seek help. We saw this rise with Twitter and Facebook. Customers didn’t want to be put on hold when they called the customer help line.

So, instead they turned to social media, where their requests were public and companies had an increased incentive to reply quickly and effectively. Companies who dropped the ball in customer service replies were ridiculed online. Companies who excelled were praised (and often gained new followers and customers).

Customers adapted to this quick reply system, turning less and less to calling in and instead typing in their requests. This set the stage for Chatbots to take off. Customers already turn to the web for assistance. What’s changed is the company’s ability to reply with intelligent, pre-crafted responses.

The Chatbot world is growing, with over 11,500 bots developed and many more in the works. More and more big-name companies are jumping on board and using Facebook Chatbots to revolutionize their customer service. It might be time for your company to get on board too!

Using the Facebook Chatbot for Your Business

The Facebook Chatbot is pretty versatile with the right programing. Take advantage of the many features they offer.

Let customers make a purchase. Customers can place orders within the bot itself, which is especially great for highly mobile target audiences. Pizza Hut, for example, allows customers to place orders through the bot (and reminds them of current promotions).
Let customers get updated information. Send out updates on your business or your industry. The Wall Street Journal, for example, gives users live stock quotes when they text a set code.
Connect customers to your products. Some industries, like tech industries, lend themselves well to this integration. HP allows people to print through messenger to an HP printer.
Help customers make appointments. If you provide a service, the bot can handle appointment times. Sephora noticed an 11% increase in bookings through the bot compared to their other booking methods.
Provide personalized content. The bot can help customers find relevant articles and information on your site. The Whole Foods bot helps customers find a great recipe by typing in words like “lunch” and “turkey dish”
Let customers keep a record of the information. The beauty of bot conversations is they are recorded. Some customers can benefit from keeping this information handy. No more frustrating calling a company for assistance, writing down the instructions, then losing the instructions a few days later. Now customers can just pull up the app to refresh their memory.
Conduct customer analysis. These bots provide a wealth of information and insight into your customers. Go over frequently asked questions. See what customers are struggling with. Find out what they are curious about. It’s like market analysis for much, much cheaper.

The Facebook bot will take time (and, in turn, money) to create and implement. But for many businesses, it can be a valuable investment. Maybe your customer service department is overflowing with the same types of questions. Maybe you want to offer more convenient ways to order products or make appointments. Maybe your target demographic is often online. These are a few reasons to jump on board the Facebook Bot train. If you want assistance with developing a solid Facebook bot marketing strategy, Alpine Small Business Solutions is here for you! Give us a call or shoot us an email today for more information.

10 Leadership Lessons from Celebrities

Celebrities can (sometimes) do more than entertain. Occasionally, their stories and struggles can offer us insight as we work to build our own dynasties in our niche. Looking at their shortfalls and success can help us gain valuable insight on what it truly means to be a leader.

Oprah Winfrey – Leaders need patience

Oprah Winfrey is one of the most successful rags-to-riches stories of our time. Born into poverty, she overcame personal challenges and found her first media job at age 19. It took several years before she launched her talk show, and several more before her own network found success. When she created her network, everything was in place for immense and rather immediate success. She had the masses of fans. She had the industry experience. She was highly networked. She could afford to help finance it. But the network took years to take off. Even Oprah Winfrey, a queen in her industry, needed time to make things happen.

As you lead your organization, try not to get too discouraged over setbacks. Perseverance is important to getting your company where you need to go. Your staff looks to you for guidance and encouragement. Lead the way with a determined enthusiasm and dedication to working to get your company where it needs to go.

Bear Grylls – Leaders encourage risk taking

Bear Grylls is a well-known adventurer, writer, and TV personality. In his show “Running Wild with Bear Grylls” he takes a new celebrity on an adventure, encountering obstacles from crocodile infested waters to repelling down cliffs. As he coaches celebrities, he encourages them to take calculated risks. It’s not a throw caution to the wind and be reckless strategy, but rather a “nothing risked nothing gained” perspective. He works with the celebrity, understanding their strengths and limitations, and then encourages them to push their boundaries. He serves as their safety net, ready to step in as needed. But, his focus in on getting them to stretch their limits.

Good leaders empower their workers to grow and go beyond their limits. Along the way, they serve as a valuable resource, of course. Good leaders train their employees with all the information they need before giving them the gentle nudge to go off on their own to take calculated risks. Whether you are helping someone survive crocodiles or pitch an unconventional idea, good leaders encourage risk tasking.

Emma Watson – Leaders manage their own imposter syndrome

Emma Watson is a famous actress, model, and activist. She is wildly successful and talented, but even she is not immune to self-doubts. Watson is one of the many celebrities vocal about their own struggles with imposter syndrome, a frustrating challenge where a highly capable individual doubts their own ability. Often, people with imposter syndrome feel as if they are faking their way through their work or life, just waiting for others to realize they are incompetent. Ironically, it’s those who should be the most confident that struggle with imposter syndrome. Emma Watson speaks often about her own struggles and how she works to manage them.

As a leader, you may experience crippling self-doubt. As an entrepreneur, you get an extra helping of insecurity. So many people are counting on you and at times it can feel like you are beyond your depths. Letting these fears stop you from acting or affect how you work can be damaging to your business and your employees. Proactively managing imposter syndrome helps you be a better leader.

Vince Lombardi – Leaders show, not shout

Vince Lombardi is one of the greatest professional football coaches of all time, leading the Green Bay Packers to victory time and time again. You can get lost reading through a collection of his quotes, as each one is an inspirational landmine. When talking about coaching, he famously said “they call it coaching, but it is teaching. You do not just tell them…you show them the reasons.” Lombardi took the time to explain to his players the reasoning behind his choices and strategies, rather than simply yelling orders. This, arguably, helped improve the coach-player relationship, team cohesion, and the players’ motivation (especially when things got rough).

Lana Del Rey – If It’s Not Working, Reinvent Your Brand

Before she found fame as a 1960s-inspired sultry throwback singer, Lana Del Rey was a prep-school graduate from upstate New York named Elizabeth “Lizzy” Grant. She started her career with her given name, blonde hair, no shtick and an acoustic, folksy vibe. But, that wasn’t working. So, she reinvented her career under the stage name Lana Del Rey, dyed her hair, adopted the 1960s makeup and deep voice and had a breakthrough.

If your business isn’t standing out, consider going from Lizzy to Lana — give your location, products or services a makeover and use a bold, high-styled appeal to set yourself apart in a crowded marketplace.

Miley Cyrus – Love Your Customers and They Will Love You

Miley Cyrus loves her fans so much that she has nicknamed them “Smilers” and makes sure to acknowledge them often, whether on tour or on social media. This is a great strategy for your business — it is much easier to market more products and services to your existing customers that are already raving fans than to try to find new ones.

So, make sure your customers know that they are loved and keep telling them. Doing this will create customers who will buy more from you and advocate for you — loyalty is the way to go.

Justin Bieber – Go Niche

Many of us don’t understand the appeal of Justin Bieber (make that really don’t understand the appeal…), but it doesn’t matter because we aren’t his niche. He appeals to tween and teen girls. They love him and he knows how to leverage that, without worrying what everyone else thinks of him.

Your business can borrow from the Biebs by focusing on a very distinct target market and knowing what that market cares about. I remember a very successful shoe store in Chicago that employed a similar strategy. They had only really attractive young men working there, who flattered every female customer incessantly as they tried on shoes. That store did very well. Once you are solid in knowing your target market, find a hook that has a strong appeal to them.

The Kardashians – Strike While the Iron Is Hot

To say that the Kardashians have not been shy about exploiting their brands is like saying that fire is kind of hot. The Kardashian girls endorse clothing, makeup, perfume and more. What they know is that no business cycle lasts forever, so they are not shy about maximizing their potential while they can.

The same goes for your company. Business cycles are shortening, so don’t be afraid to make the most of your opportunities while you are hot.

Lindsay Lohan (And Some Other New Celebrity Just About Every Day) – Even a Good Brand Can Become Tarnished

Even if you have something valuable to offer, if you are a jerk, eventually folks won’t want to do business with you. Alec Baldwin, Tiger Woods and Lindsay Lohan are just some of the celebrities that have learned this the hard way.

Geraldo Rivera – Future success cannot be built on past accomplishments.

Watching Geraldo Rivera bomb five tasks in a row was amusing and sad. Frankly, Geraldo’s ideas were good — 10 years ago, but did not resonate with company executives who were looking for forward thinking, innovative ideas that appeal to today’s consumers. Not to detract from his achievements, but Mr. Rivera thought that his past journalistic success would lead his team to winning each challenge; it did not. In fact, many younger people do not even know who he is. Geraldo is a forceful, strong-willed personality who does not take “no” for an answer. Maybe that’s the reason behind his success; however, when working with or leading a t-e-a-m, there has to be collaboration. Most of Geraldo’s contributions focused on “I am an award winning journalist,” “I’m Geraldo Rivera.” “I should be the one in front of the camera.” The recurring theme was “I,” a terrible mistake for a leader, manager, or anyone in authority to focus all the attention on himself or herself without having any regard for team members’ input.

You can’t get complacent in your business — you need to continually work to earn the trust and respect of your vendors, clients and employees. If you don’t, you may find opportunities drying up, or altogether disappearing.

Good leaders do more than order their employees around. Taking the time to explain the mindset behind your decisions can leave an impression on your employees. It shows you value their opinion and understanding enough that you would spend the time talking to them. It helps them understand the values behind your decisions (i.e. I really value this client relationship, so I want to go overboard in correcting their customer service issue). It opens up dialogue so employees can feel free to express their confusion or differing perspective. Showing your employees the reasons behind what you are asking them to do or the reasons for your choices can help strengthen your business.

Not all celebrities are good leaders. But some stand above the crowd, offering unique ways to lead that translate well into business. As you lead your organization, think about ways you can implement these tactics to be a more effective leader.

4 Reasons Why Entrepreneurship Makes You Better at Life

Being an entrepreneur is awesome. You embrace your passions every day at work. You create your own schedule, working from home whenever you feel like it. You can avoid answering to a boss or getting caught in the corporate rat race.

That isn’t to say it’s always easy. But it’s always rewarding. What most people don’t realize about entrepreneurship, though, is it can affect your life outside of the office. How we work can change the mindset of how we live. Being an entrepreneur is great for many reasons, including the many ways it makes you better at life.

You Become Better at Thinking Outside the Box

The business world often favors those who think outside the box. Good revolutionaries concoct new ways of approaching the same old problems and offer up new solutions.

A few decades ago, few people would have predicted that one of the top media companies in the US owns very little physical inventory or that one of the top taxi services owns no vehicles. But the founders of Netflix and Uber forever changed their industries with their creative thinking.

Entrepreneurs are continually challenged to think outside the box. The more you work as an entrepreneur, the more you develop the skills to think creatively. As you practice approaching problems from new perspectives at work, you get better at applying that mindset in other areas of your life. You can find new ways to solve conflict, structure your day, remodel your home, etc.

You Get More Mentally Tough

No one said entrepreneurship is easy. The ups are great, but the downs can be soul crushing. Sometimes it feels like weeks since things went right. Overwhelming stress, exhausting burn out, and never ending projects can cause you to question why you are doing this in the first place.

And then something magical happens. You toughen up. You grit your teeth and power through, finding new ways to tackle problems (such as delegating your work to a virtual assistant to free up your time). You realize you can function on less sleep than you ever thought possible (not recommended of course, but it is empowering knowing you can).

The more mentally tough you get at work, the more mentally tough you get in all areas of your life. The skills you need to survive as an entrepreneur help you manage your time more efficiently, be a more patient family member, prioritize better, and many other important skills. Entrepreneurship is tough, and it makes you tough in the process.

You Keep Yourself Young

But most entrepreneurs I see have grey hairs and stress wrinkles galore, you may think.

True. Entrepreneurs who overwork themselves and fail to regularly practice self-care end up prematurely aging. Just like people in other lines of work with those same poor habits prematurely age.

Entrepreneurs who prioritize their health can find that their line of work keeps them young. Their control over their schedule makes it easier to prioritize important health habits, such as working out, spending time outside, and maintaining a good sleep schedule.

Every day entrepreneurs work in their area of passion. Have you ever seen someone’s eyes light up as they talk about their passion? This excitement about how you spend your time keeps you youthful. It energizes you and helps fight off burnout.

Entrepreneurs are also always learning. Scientific studies remind us time and time again how important learning and using our brain is to maintaining our brain health, especially as we age. Learning new skills and methods of doing work helps entrepreneurs keep their brains young.

You Are Encouraged to Dream Big

Entrepreneurship encourages dreaming big at work. Small thinking limits the growth of your business, so you are supposed to entertain grand visions of growth and success. Even if your company never reaches that 15^th franchise, considering it as a possibility can help motivate you to work harder than you thought possible.

The more you dream big at work, the more you find yourself dreaming big at home. Each day at work you find yourself asking “why not” and quickly you ask that question in all areas of your life. Why can’t I run that marathon? Why can’t I build the family life I desire? Why can’t I travel the world? The mindset of an entrepreneur is an optimistic one, helping entrepreneurs dream bigger at home than they ever imagined.

Entrepreneurship can be a powerful force on your life, changing and affecting you in ways you never would have guessed. The longer you live the entrepreneur life, the longer you reap its rewards. If you are looking to discover ways to improve your entrepreneur life, and in turn improve your life all around, check out our many training programs.

6 Ways to Stop Wasting Your Summer Slump!

The summer slump is this bizarre time of the year for entrepreneurs. Out of nowhere, business becomes slow. Maybe it’s the sunshine beckoning people to spend less time in fluorescently lit office cubicles drumming up new business and more time on the water. Maybe it’s the association from childhood that summer equates vacation and not work. Maybe it’s just the nature of your business that proceedings slowdown in the summer.

Whatever the reason, you sit smack dab in the middle of the summer slump. When business is slow, you can sit back and catch your breath right?

Wrong!

Now is the time to attack strategic projects. Gain an edge on your competition and decrease your workload in future months when work picks back up. Think of this time as the calm before the storm. Do what you can to get your ship in shape and make your business better suited to weather the upcoming chaos. After all, a peaceful slump can only last so long. Before you know it, the madness will descend again. And you’ll be glad you tackled the following projects.

Update Your Brand’s Digital Presence

Your online presence is often the first impression for potential new customers. Your website, blog, and social media pages can always use some freshening up. Tighten up your website copy to make the text as engaging as possible. Add new testimonials. Upload more engaging product photos. Make sure all your hyperlinks work and each blog post is SEO optimized. These little tweaks help mold a solid impression in the mind of your target audience.

Tackle Your Unorganized Filing System

Organization is a business owner’s best friend. It’s all too easy to stockpile a mishmash of files and documents scattered all over your computer and desk. Find a system that works for you and, once and for all, implement it. The few hours or days it takes to really organize everything will save you so much time down the road.

As you organize, you can also use this time for simple in-house upkeep. Update all your contact information records, get your finances in order for tax season, and so on.

Cultivate Customer Loyalty

In today’s world of mass emails and impersonalized shipping, a little customer love goes a long way. Surprise your current customers to strengthen your relationship and build loyalty. Send a simple free gift, like a coffee gift card or a box of chocolates. Bonus points if you can tie it to your brand (like a bag of dog treats sent by a veterinarian’s office).

Another way to foster customer loyalty is with a customer survey. People love sharing their opinion and really love feeling like their opinion matters. Send a short (five minutes or less) survey to your clients. Show you value their voice (and gain valuable insight on your target audience along the way).

Test Out New Tools

The advantage of new tools is they can save you time and revolutionize how you do business. The disadvantage of new tools is they often take time to research, test out, and make a decision to implement or not. When your business is busy, you struggle justifying the time it takes to try out different options.

A summer slump is the perfect time to explore tools, like free ones for building your virtual assistant team.

Find Areas to Work Smarter, Not Harder

Efficiency is the name of the game! Take a good hard look at how you manage your employees. Maybe you are not fully taking advantage of your virtual assistant. Maybe your employees could perform significantly better with some new training. Maybe you can shake up how you approach delegation. Pinpoint some areas to evaluate and see if you can implement a shift to work smarter and not harder.

Consider Expansion Options

During a lull is a great time to dream big. Can your company handle some more clients? Can you forge new partnerships? Can you bring on a new staff member, like a virtual assistant, to help you expand? Take some time to reflect on the status quo and where your company is headed. Steer your ship onto a new path of conquering new worlds. Set a new goal and create an action plan to achieve it.

The summer slump is a perfect opportunity for entrepreneur’s bold enough to take advantage of it. At Alpine Small Business Solution, we know the ins and outs of business management. Reach out for a free consultation to see if our strategy and implementation program is right for you!

8 Steps to Save You from Computer Hard Drive Doom

My affair with laptops has not been a smooth road. I have gone through four laptop computers in the course of a year and a few months. I wasn’t careless or doing anything really cool, it has simply been a matter of unfortunate luck. Now let me make this clear, all you Mac and PC lovers, this is not a duel of which is better because it has happened on both systems and each time it equally sucked. On the up side though, through my own trial and error, I have learned enough to feel that I have good advice to give regarding protecting yourself from a computer hard drive crash. Despite the fact, I just yesterday, had yet another hard drive crash, I feel that I have learned from each instance including the most recent mishap and have goodness to share. This time my computer hard drive failure was due to an overheating issue. I lost a full days’ worth of work, but would I have not taken certain precautions I would have lost more than that, including my sanity.

8 Steps to Save You from Computer Hard Drive Doom

1. Create a backup recovery disc. Most computers have this function and by doing a backup of your system it will save your booty if and/or when a hard drive crash happens to you or someone you love. This is not a quick process, but it is a MUST. A back up disc saves all your factory settings and system keys. If you are not sure how to do this on your computer, look it up in your computer manual or use good ol’ google to do a search on your model and follow the instructions. A back up will typically take about 3-5 DVD discs, please note that you will need to use DVD’s not CD’s. DVD’s have more storage and will take fewer discs to create the back up. Carve out about 1-2 hours of your time to do it. You will need to be attentive enough to change out DVD’s so I suggest, keeping the computer close, pop some popcorn, put in a movie and let the system do its thing.

2. Make sure you have a file box that houses all your computer manuals, warranties, as well as hard copies of your software programs. If you have downloaded software from the internet, print a copy of the software keys and credentials and place it in the box. You will need this when you reload all of your software programs.

3. YOU MUST, MUST, MUST, open a Dropbox account and use it. If not Dropbox then something similar, but I am a huge supporter of Dropbox and I think everyone should be using their service. Dropbox is free up to 2gb of storage and is super cheap for up to 50gb of storage. I cannot tell you how much Dropbox has saved my life when my computers crashed. If you are in business for yourself or are a student and you don’t have a system to load documents and images virtually this is an AWESOME and cheap solution. Check it out and take a tour. Can I just say – I love you, Dropbox.

4. Be sure to have a saved list of all your logins and passwords in a folder in your Dropbox. Trust me you will be happy you did. Don’t name the file something obvious, but rather something dry and dull, so if someone finds their way into your Dropbox or computer they won’t be drawn to it. You can also password protect the document or excel workbook, just to add an extra layer of security. If you aren’t sure how to password protect a Microsoft Word and Excel document click here.

5. Export your internet bookmarks. If you are like me you probably save your most frequented and used websites in a bookmark folder or on a toolbar in your internet browser. Now just think, what if your computer crashes? You will lose all the bookmarked pages and information and all the invested time that you might have spent bookmarking them. I bookmark all kinds of great stuff all the way from songs I like to play on my mandolin, my scrabble dictionary, my favorite recipes, work related research and of course my favorite sites like Facebook. OMG, the thought of losing all of it makes me cringe, so I highly suggest saving the headache and doing a simple bookmark export, NOW! Click here for instructions from Chrome on how to export your bookmarks. Click here for instructions from Firefox on how to export your bookmarks. Pick your pleasure.

6. If you deal with any overheating issue, which was my problem this time, I highly suggest buying a cooling unit for your laptop. When a laptop overheats it will eventually be doomsday for your regular hard drive, unless you have a Solid State Drive, which I will talk about next. If you are not sure if you have overheating issues do a temperature test. You can use a free utility like SpeedFan to let you know if you are in trouble and need a solution. If you need to cool your baby down you can get a cooling station anywhere from $10 – $60 depending on your budget. You can even get one at Walmart if you need to do it today.

7. Opt for a Solid State Hard Drive (SSD). This may be a new term that you may not of heard before, but it is truly the wave of the future in the computer hardware world. Of course I want you to do your own due diligence, but I am telling ya, if you are in the market for a new computer or you are looking to replace your hard drive a SSD is the smart direction to go.

What is a Solid State Drive you might ask? A Solid State Hard Drive doesn’t contain any moving parts and therefore does not suffer from the common hard drive problems when dropped, banged or shaken. In addition a Solid State Drive is nearly impossible to overheat unless it is being deliberately or accidentally heated through a source other than the computer itself. Bottom line is that the old traditional hard drives are MORE likely to fail and create stress than a Solid State. With no moving parts, the device has fewer opportunities to break down. The down side is they are a newer technology, are expensive and you will get less storage for more money, but I am telling you it is well worth the investment.

Guess what hard drive I have in my computer now? Yes a Solid State and it is running faster than ever. Check out this youtube video showing the comparison of a regular hard drive versus a Solid State to see what I mean about faster.

8. Find yourself some computer geek friends. They have tons of wonderful information they can share and also direct you to the best forums, software secrets and other nifty stuff on the net. Without their expertise and knowledge I would have been crawled up in the fetal position more times than I would like to admit. I want to send a special shout out to all the computer nerds in my life. Thank you for all your help, advice and patience. You rock.

8 Little Known Facebook Business Tools You Should Be Taking Advantage Of

Yes, everyone can use Facebook, which is part of the reason you should be using it for your business, but sometimes you have to up your game to make sure you are aware of all the business tools that are available to help make sure you are offering the most to your audience. Make sure you have implemented each of the following to give your users the best experience on your site.

A Call-to-Action on Your Cover Photo

A call-to-action is a crucial aspect of growing and maintaining your business, whether that’s purchasing a product or signing up for a newsletter. Facebook allows you to add a call-to-action to your organization’s page.

To set up a call-to-action, go to your page’s cover photo and click “create call-to-action.” Your options for call-to-actions are book now, contact us, use app, play game, shop now, sign up, or watch video. Choose your call-to-action and enter your website URL and click “create.”

Setting a Legacy Contact.

While it’s uncomfortable to think about, it’s important to decide what you want to happen to your Facebook account when you pass away. Facebook provides two options: delete your account permanently or leave up the account and allow loved ones to share memories on it. For the latter, you’ll need to designate a legacy contact.

A legacy contact is a designated person who can write a pinned post for the profile (such as a message on your behalf or memorial service information), respond to new friend requests, and update your profile picture and cover photo. They can also download a copy of what you’ve shared on Facebook. They will not be able to remove any friends, read your messages, change or remove past posts, or actually log into your account.

To add a legacy contact, log into your settings and click “security” and then “legacy contact.” Type in your designated contact’s name and click “add.” If you later decide you want to change the contact, you’ll be able to click on the contact and click “remove.” Then you can add your new legacy contact.

Click in the top right of Facebook and select Settings

In the left menu, click Security

Click Legacy Contact

Type in a friend’s name and click Add

To let your friend know they’re now your legacy contact, click Send

It’s difficult, but important, to think about what will happen when you pass on. If you run a business, be sure to check out our post on how to prepare your business for an unexpected life crisis: here.

Audience Overlap Tool

This option allows you to compare two to five audiences to find out their percentage of overlap (essentially measuring how many individuals who fall into audience one also fall into audience two).

Facebook allows you to compare audiences who are custom audiences, lookalike audiences, or saved audiences.You can compare within categories too (a custom audience compared to a saved audience for example). Audiences must contain at least 1,000 people before Facebook will allow you to select it for comparison (this restriction is meant as a privacy safety measure for Facebook users).

You can access audience overlap from either Ads Manager or Power Editor (from ads manager click “tools” and “audiences,” from “power editor” click “audiences”).

Once you are in audience overlap, pick your audiences. Then click “actions” and “show audiences overlap.” Facebook will crunch the numbers and display Venn diagrams showcasing the overlap between the audiences.

There are a number of different ways to use audience overlap. One is to compare website visitors with your email subscribes, which will show you if you need to improve efforts to get email subscribers to visit your site and will show you if you need to improve efforts to convert website visitors into email subscribers. You can play around with other comparisons, such as seeing whether your social media marketing efforts are directing enough people from your Facebook to website and visa versa.

Audience Insights

Audience Insights is an intelligent tool that allows you to discover demographic, behavioral and social data on audiences before you ever target them with your ads. It’s a great method of gathering data and insight on your audience, and is easy to use. The insight on your audience can be used to improve your advertising and your content marketing. For an introduction to audience insights, check out our posts here: link to blog post.

Follow Competitor Growth

Keeping up with your competitors’ pages is a crucial component of a social media marketing strategy. Watching their pages allows you to gain insight on how to replicate what works for them, and avoid what doesn’t work. With Facebook Insights, you can add competitors to your “pages to watch.” You’ll be able to see at a glance their total page likes, the percentage increase in page likes from the past week, total posts, and total engagement. When you click on the page from within the “pages to watch” section, a window will pop up showing their top posts of the week.

Use Stock Images that Facebook Provides When Setting Up Facebook Ads

Images are a crucial aspect of your Facebook ads, but not every small business has eye-catching photos. Thankfully, Facebook allows marketers to use stock photos from Shutterstock at no extra cost. When selecting a photo for your ad, simply click “stock images” and search for photos that fit your ad.

Facebook Business Manager

If you manage more than one Facebook business page, you should consider Facebook business manager. It’s designed for easy managing of pages and advertising accounts. Working within the tool also gives you the option of keeping your business work separate from your personal page, since you will be accessing the page from within the business manager as opposed to from within your personal page. The tool allows users to post to the page, read messages, see notifications, check out insights, schedule posts, boost posts, and more. It’s free to use and requires a simple set up. If you work with a team, business manager also provides you the option of creating objectives and see which member is working on which project.

Add Custom Tabs

Facebook offers some helpful tabs, like “about” and “photos,” but there’s so much more potential to tabs. With a few simple steps, you can add a custom tab to your Facebook page (for a great guide on how to do so, check out this link: http://blog.hubspot.com/blog/tabid/6307/bid/26330/How-to-Create-Custom-Tabs-for-Facebook-Business-Pages.aspx#sm.00007s6law3dnda8x8c1f2gas6ea9). Custom tabs can be used in a variety of ways, such as directing followers to your blog, providing a registration form for an event, gathering case studies or content in one easy to access location, and more.

Facebook offers so many great tools, it’s easy to get overwhelmed. Alpine Small Business Solutions is here for you! We can help you with Facebook marketing, or any other aspect of small business building. Just give us a call or shoot us an email today.

6 Tools To Boost Your Business’s Efficiency

Entrepreneurs from all walks of life are all asking the same question, “How can we, the business (or as individuals), be more efficient at what we do?” With modern technology there is a wide variety of tools that has made previously tedious and daunting tasks a breeze! So many tools, in fact, that it’s easy to get overwhelmed figuring out which ones best suit your business. Unfortunately, not all tools are made equal so it’s important to evaluate the features of each. I have outlined a few of my personal favorites that have worked incredibly well for me and my business and I hope they do the same for you. The tools mentioned below range from free to costing a fair sum of money. As previously stated, not all tools are made equal and in the past, I have found myself getting “stuck” in that place of free, but sometimes it isn’t always the best.

1.Asana

I have tried many task/project manager tools and Asana is hands down THE BEST. They have a free basic plan that works well for small teams, but depending on the features you are after and the tasks you encounter daily, one of the upgraded plan options may work better for your team.

Asana is fast, intuitive, and easy to manipulate. Asana’s arrangement features, and user interface make it easy to navigate, prioritize, and organize. My favorite part is that it takes the form of a check list and you can mark tasks completed as you go. You can also schedule reoccurring tasks on any given interval whether that be every x amount of days, weekly, monthly, bi-monthly, etc.

Asana also makes it easy to communicate with your team on projects since there are notes and comment sections for each project.

2.WorkflowMax

How does having 626 hours of your time back sound? AMAZING? That’s what I thought. On average, that’s how much time WorkflowMax saves its clients — along with $22,000 per year. This tool is perfect for businesses and freelancers whose services are very much dependent on time. Without much effort at all, businesses can track time spent on various tasks and remain accountable for their work.

WorkflowMax allows users to create professional, instant quotes for potential clients, then invoice them later with equally professional-looking forms. Users can even build timelines for special projects and view productivity analytics within the program. You can even integrate add-ons such as Xero to completely customize it to your needs.

3.Slack

Ever come up with an idea, but everyone’s’ calendars are already packed for the day? Plus, haven’t we established how much we all hate meetings? Slack is an amazing tool to help you stay in touch with your team, it’s a simple app without a lot of pizazz, but packs a punch in the productivity timeline.

Another one of my favorite tools—Slack is the most popular and best tools for communicating with your team by giving your team members a workspace with organized and accessible conversations. Slack also includes a searchable archive of teams conversations so everyone has access to the answers they need.

3.Active Campaign

My new favorite tool is ActiveCampaign. It is a hidden gem in the marketing automation world! They’re one of the most affordable providers for small businesses and their software is exceptionally well-designed. What’s surprising is the fact very few people have heard of them! Unlike other marketing automation tools, I have used, I have yet to have an idea that ActiveCampaign won’t allow me to build. It may not be free, but the pricing is incredibly generous for the quality product you receive. Active Campaign for email marketing with its robust marketing automation and multi-dimensional segmentation, makes it super simple for building funnels—love, love, love it!

4.Leadpages

Running a special? Offering a new product or service? Whatever it may be, you can easily create targeted lead pages and track their results without redesigning your website. With over 160 plus free mobile-responsive templates, you can easily create multiple versions of pages to optimize your landing page success rate. Another great thing about Leadpages is that you can easily integrate it with over 40 tools and platforms!

5.Google Docs

If Google Docs isn’t already part of your everyday workflow then it definitely needs to be! It’s free, easy, allows for easy collaborations and file sharing and it has it’s own version of Word, Excel and Powerpoint all with cloud storage.

6.Groove

Groove is a great option to quickly and easily set up all the customer service options you’d want in one place. It focuses on helping small business grow and makes it easy for teams to work out of internally. If more extensive programs like Zendesk are too much for your business, this is a great option to keep your customer service simple and effective.

If you haven’t tried these already, I hope you give some of these a go and see what they can do for your business! Feel free to let me know what your favorite tools are!

The 5 Barriers of Delegation and How to Overcome Them

As a leader and entrepreneur, you will find one of the biggest challenges to be delegating tasks. In 2013, Stanford University conducted a survey which exposed the fact that 37% of chief executives struggle and are working to improve on delegation skills. Outlined are five disadvantages that might be keeping you from reaching your delegation goals. To overcome these barriers, we must first identify them.

It Takes Time & Mentoring

We all know that time is money, and we are always looking for ways to save time and be more efficient in what we do. Those voices in your head are telling you that you don’t have the time to adequately explain or teach the skills for the task at hand to your team member. The good news is, delegating task actually saves time. It might take holding their hand and teaching them all the nitty gritty at first, but once they have it down, that is one less task on your plate in which you can focus your efforts on more important business goals.

Loss of Control

Admit it, we can all be a bit of a control freak at times. Many business owners have a long history of making things happen with their own skill and determination. Even though business owners think they can do the task better, your business will not be successful if there’s a leader micromanaging everything. A way to overcome this is by providing planned accountability amongst your team members, which will calm your anxiety. Besides, you may find out that one of your team members discovers a new, more efficient method of completing the task at hand!

Delegating Yourself Out of a Job or Losing Tasks You Enjoy

Another barrier business owners may come across is the fear that you are going to train yourself out of a job. Or maybe there’s a reoccurring task that you enjoy but you offloaded it to a team member. This is a great problem to have! Now that you have less on your plate you can move to a higher position, take on more challenging tasks, or focus on those business development plans you never had the time for. You will also be rewarded by seeing others succeed because of your coaching.

Lack of Confidence/Faith in Your Team

Leaders may be hesitant to delegate tasks because they don’t have confidence or faith in their team members. It’s okay to feel this way, but it’s something you must overcome for successful delegation. Start small, take small risks and set your team up for success. Successes early on will give you the courage to delegate more and more in which you can gradually increase the complexity of tasks assigned. Be sure to thoroughly prep your team because the more prepared they are, the less worried you will be! Additionally, your team may lack the confidence in themselves, or they are worried they won’t do well. By starting small together, you can inspire confidence and trust side by side.

Asking for Help is a Sign of Weakness

Asking for help sucks, and you might feel like it’s a sign of weakness, when really it is a sign of strength and trust. We are only human, and we can’t do everything by ourselves. Often it is fear that fuels this anxiety: Fear of over-stepping. Fear of appearing too needy. Fear of imposing. Fear of revealing our struggle and having people realize we don’t have it all together after all. When we support other people to be more successful, we discover opportunities for collaboration that ultimately enable us to be more successful ourselves. Besides, didn’t you hire a team of talented people? Leverage their capabilities, you will be surprised!

To tackle the fear and uncertainty associated with delegation, you need to lay the groundwork for success. Clarify the work that needs to be delegated. Which tasks can realistically be handled by other team members? Also determine the tasks that must be done by you, and only you. Be sure to communicate with your team the objectives and goals of each task so they know what is expected of them and how it fits in with the larger picture. Be sure to set deadlines and milestones and/or the frequency of checking up on their work. Be open with communication and make sure that your team understands they can turn to you and that it is ok to ask questions and further guidance.

Have some tasks you need to delegate-Let’s talk!